Have you ever felt blindsided by unexpected price hikes on your ERP system? You’re not alone. For many businesses, what starts as a “great deal” on ERP software can quickly turn into a financial headache as renewal fees and annual price increases add up.
Acumatica offers price protection with a set price for one year and a 10% price cap on increases. That’s a step in the right direction. But it’s not always enough for businesses seeking true pricing predictability.
In this blog, you’ll learn how Acumatica’s pricing protection works and how Stellar One takes it further. By the end, you’ll know how to safeguard your ERP investment against surprise costs for years.
Understanding the Acumatica Pricing Protection Plan
Acumatica offers online information about how its licensing and pricing structure works. This information includes subscriptions, pricing tiers, and editions in a 20-page PDF.
We've condensed the highlights to help you get the essential pricing information.
Your licensing options with Acumatica
Acumatica licensing is available through a Software-as-a-Service (SaaS) or Private Cloud Subscription.
Acumatica SaaS Subscription: Provides access to the cloud-based version of Acumatica and includes:
- Software fees
- Cloud infrastructure, including hosting, maintenance, and cybersecurity.
- Software updates and bi-annual upgrades released by Acumatica
Acumatica Private Cloud Subscription: Allows hosting of Acumatica’s ERP software on-premises or with an Acumatica value-added reseller (VAR) or a third-party provider and includes:
- Software fees
- Software updates and bi-annual upgrades released by Acumatica
How Acumatica’s pricing protection works
Acumatica has a yearly licensing renewal process that all Acumatica resellers follow. Your initial one-year Acumatica subscription price is locked for the services you initially select and only changes if you add features.
At renewal time, your reseller will ask you to renew your licensing for the next 12-month period. You can drop any modules or features you no longer need or lower your Acumatica tier.
Software providers typically increase pricing annually, and Acumatica is no different. However, Acumatica uses a price cap to prevent customers’ renewal licensing costs from increasing more than 10% over the previous year. The cap applies to subscriptions that remain the same or add additional services; it doesn’t apply to reduced subscriptions.
Items excluded from the price protection include Acumatica-provided support and Acumatica Marketplace products.
How to lock in more than Acumatica pricing
Acumatica’s 10% price cap on yearly licensing fees raises the bar for the ERP industry. Do other providers offer something similar? If they do, they don’t make it easy to find out about it online.
But even with a price cap, there can be unpredictable ERP costs that businesses aren’t prepared for.
That’s why Stellar One offers a 5-Year Price Lock. We build on Acumatica's benefits to take ERP price certainty to a new level.
Stellar One’s inclusive pricing locks down these component costs for five years:
- Acumatica software fees (no Acumatica price increases are passed on to you)
- Costs related to modules developed by Stellar One or third-party vendor
Your Stellar One 5-Year Price Lock also ensures no fees for these services:
- No fees for assistance and training
- No fees for always-current software updates and upgrades from Acumatica
- No fees for configuration and low-code automation
- No fees for activation and deployment of additional module
- No fees for access to enhancements by Stellar One
The 5-Year Price Lock is a benefit automatically included with any Stellar One subscription.
Getting under the hood of Acumatica Cloud ERP
If you’ve narrowed your ERP selection to include Acumatica, it’s time to learn more and see if it’s a good fit.
You have a couple of options:
- Get a demo: Available directly from Acumatica or through most resellers.
- Get a free trial: Go hands-on with your data (not test data) inside a private Acumatica site. Stellar One offers guidance and support. No fees or commitments are required.
Demos are a software industry standard. Most demos involve a software walk-through led by sales. A demo may be a good fit if you only need to see dashboards, the user interface, and how some basic processes work.
Free trials are more uncommon for ERP systems but are available. This is a better option if you want to get hands-on with a system before making a purchasing commitment.
Transparent pricing for ERP budget certainty
Predictable ERP costs aren’t just “nice to have.” They’re essential for long-term financial planning and operational stability.
Acumatica’s price cap offers some protection. Stellar One takes it further. With our 5-Year Price Lock, you are protected from any Acumatica software fee increases.
End the stress of unplanned price hikes with Stellar One, so you can budget with confidence and focus on growth.
Take the next step toward ERP pricing certainty. See how predictable costs can give your business a stronger financial footing.